Guadalupe County Master Gardeners Plant Sale at the Horticulture Department at the Guadalupe County Fair & Rodeo, 2nd weekend in October

Market Vendor Information & App • October 7 - 10, 2021

Guadalupe County Fair & Rodeo Association

Chairmen: Debra Richardson (830) 305-1907

October 8, 9, & 10 2021

Dear Vendor:

Please find attached the application for the Guadalupe County Agriculture Fair 2021 This event will be the second Saturday in October, annually.

The Basics:

Dates: October 8, 9, & 10 2021
Booth size: Approximately 10ft X 10ft

Booth cost: $35.00 per booth per day ** (Applications due August 27, 2021) **

Festival hours: October 9 & 10 10:00 am to 10:00 pm, October 10 10:00 am to 6:00 pm

Types of Products accepted:

  • Handmade Vendors
  • Artists Vendors
  • Crafts Vendors
  • Repurposed Made Items Vendors Only
  • Farmers Market Grown Items

Admission into the event grounds will be FREE for one vendor adult listed on application. If additional is needed please submit that adult name and title request to the committee for approval.

All vendor applications have to be approved by the Committee and booth spaces will be filled on a first committee approved, first-paid, first-reserved basis and they will only be guaranteed when full payment is received. We will not be offering any exclusives. Vendor can sell one day or all three days.

If your application and merchandise offerings are approved, your check will be deposited and confirmation on your space(s) will be the clearance of your check through your bank. Feel free to call after September 10, 2021 Debra Richardson at (830) 305-1907 to check on the status of your application. Booth assignments will not be given to you until you arrive at the sign in area.

Please:

  1. Read the following application carefully;

  2. Complete all requested information;

  3. Return only the last page with your payment;

  4. Keep the first, second, and third pages for your copies of the details.

VERY IMPORTANT - if you have any questions concerning details of the booth spaces, please contact Debra Richardson (830) 305-1907 or e-mail at debrarichardson46@yahoo.com

Thank you!

We look forward to seeing you at the Guadalupe County Agriculture Fair, 2021

DOWNLOAD CONTRACT

Vendor Application and Contract

  1. BOOTH DESCRIPTION: Each space is approximately 10 feet across and 10 feet deep. All spaces are located outdoors. All vendors will supply their own furnishings - tents, tables, awnings, etc. If your equipment extends past 10’x10’ you will be required to rent more than one space.
  2. BOOTH COST: Booth spaces will be $35.00 a day payable in advance (NO REFUNDS). Vendor can attend for one day or multiple days. Booths will be filled on a first committee approved, first-come, first-served basis. Confirmation on your space(s) will be sent to you upon receipt of full payment and pending approval of your merchandise. Your booth assignment will be given to you upon your arrival to the event.
  3. RESTRICTIONS: All booths must offer an item to sell. NO sale of beverages will be allowed. This includes bottled water, lemonade, tea, alcoholic beverages or any other drinks.

    Violators will be subject to immediate removal without refund of fees.

    We reserve the right to remove exhibits which for any reason are deemed objectionable and also to prohibit any exhibit, which in our judgment, may detract from the general character of the ongoing event. This reservation includes persons, things, conduct, printed matter, or anything that in the opinion of the Guadalupe County Agriculture Fair Committee is objectionable.

    There are no exclusives at this event. We will attempt to limit duplications as much as possible but there is no guarantee that there will not be more than one vendor with the same item.

    The Guadalupe County Agriculture Fair Committee does not attempt to regulate the price of items sold. Each vendor will determine the price of his or her own merchandise.

    There will be NO provisions for electricity, water or drainage.

  4. RAIN POLICY: The Fair will continue, rain or shine, with no refund of fees. Exhibitors will be allowed to remain or may leave.
  5. EVENT HOURS AND SET-UP TIME:

    Event Set Up Hours: Friday, October 8, 2021, 8:00 a.m. - 10:00 a.m. (Friday is Parade day beware of 10am unload area will be shut for parade route disbanding)
    Saturday & Sunday, October 9 & 10, 2021, 8:00 a.m. - 10:00 a.m.

    Event Hours: Friday, Saturday, October 8 & 9, 1 2021, 10:00 a.m. - 10:00 p.m., Sunday October 10, 2021 10:00 a.m. – 6:00 p.m. (Can stay longer if patrons are still present)

    If you will be delayed in setting up before 10:00am, you MUST contact the Guadalupe County Agriculture Fair to notify us that you will be late. (Failing to notify the Committee office that you will be arriving late will result in your space being sold to the next vendor on the waiting list.) Vendors WILL NOT be allowed to enter the exhibit area before Thursday, October 10. (Committee members will be on the grounds to assist you on Friday from 8:00am to 10:00am, and Saturday, 8:00am to 10:00am)

    Vehicles will be permitted in the area for unloading, but must be removed immediately after the task is completed. Unload, remove your vehicle, and then arrange your merchandise in your booth. No vehicles will be allowed into the exhibit area during event hours. You must park in the area directed by the Guadalupe County Agriculture Fair.

  6. TEAR-DOWN TIME: Approximately 8:00PM. In order to maintain the integrity of our event, booths must remain set up until the end of the event. Vendors that leave before the end of the event without consent of the event organizer may not be invited to participate in next year’s event.

    Please keep this page for your records and return page 4 and 5.

    Complete this page and return with full payment to the Guadalupe County Agriculture Fair Committee
  7. Guadalupe County Agriculture Fair Committee, City of Seguin, its officers, agents, employees and other representatives, shall not be held liable, and they are hereby released from liability, for any damage, loss, harm or injury to the person or property of the vendor or any of its officers, agents, employees or other representatives, resulting from theft, fire, water, weather, accident or any other cause. The exhibitor shall indemnify, defend and protect the Guadalupe County Agriculture Fair Committee against, and hold and save Guadalupe County Agriculture Fair Committee harmless, from any and all claims, demands, suits, liability, damages, loss, costs, attorney’s fees and expenses of whatever kind or nature, which might result from or arise out of any action or failure to act on the part of the exhibitor or any of its officers, agents, employees or other representatives.
  8. lease attach a photo of your booth and/or items to be sold.
    To be accepted, the following form must be completed in its entirety and returned with payment to:
DOWNLOAD CONTRACT

Fair & Rodeo Tickets

Pre-sale Tickets: October 6, 2021

PRCA Rodeo: $20 including the grounds
Grounds: $8.00

Tickets at the Fair:

Grounds at the Fair: $10.00, Rodeo $20.00 + grounds admission
Children under 10 are FREE

Guadalupe County Fair & Rodeo
© Guadalupe County Fair & Rodeo Association
Photo contribution - Nancy Kissiar
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